PRIVACY NOTICE FOR OUR MEMBERSWearecommittedtorespectingyourprivacy.Thisnoticeistoexplainhowwemayusepersonalinformationwecollectbefore,duringandafteryour membershipwithus.Thisnoticeappliestoyouifyouhaveregisteredtobecomeorareamemberofourclub.Thisnoticeexplainshowwecomply withthelawondataprotection,whatyourrightsareandforthepurposesofdataprotectionwewillbethecontrollerofanyofyourpersonal information.References to we, our or us in this privacy notice are in reference to all branches of Strike Taekwondo.WehaveappointedaDataProtectionOfficertooverseeourcompliancewithdataprotectionlaws.Contactdetailsaresetoutinthe"Contactingus" section at the end of this privacy notice.1. PERSONAL INFORMATION WE MAY COLLECT FROM YOUDependingonthetypeofmembershipyouregisterforwithus,youmayinitiallyprovideuswithorwemayobtainpersonalinformationaboutyou, such as information regarding your: •personal contact details that allows us to contact you directly such as name, title, email addresses and telephone numbers;•date of birth;•gender;•membership start and end date;•references and other information included in a CV or cover letter or as part of the application process for membership;•records of your interactions with us such as telephone conversations, emails and other correspondence and your instructions to us;•anycredit/debitcardandotherpaymentdetailsyouprovidesothatwecanreceivepaymentsfromyouanddetailsofthefinancialtransactions with you; •[useofandmovementsthroughouronlineportal,passwords,personalidentificationnumbers,IPaddresses,usernamesandotherITsystem identifying information;] •records of your attendance at any events hosted by us; •CCTV footage and other information obtained through electronic means such as swipecard and key fob records;•images in video and/or photographic form and voice recordings;•your marketing preferences so that we know whether and how we should contact you.•identification documents such as passport and identity cards;•details of next of kin, family members, coaches and emergency contacts;•recordsandassessmentofanyplayerrankings,gradingorratings,competitionresults,detailsregarding[events/matches/games]attendedand performance;•any disciplinary and grievance information;2. SPECIAL CATEGORIES OF PERSONAL INFORMATIONWe may also collect, store and use the following “special categories” of more sensitive personal information regarding you:•information about your race or ethnicity, •religious beliefs and sexual orientation;•informationaboutyourhealth,includinganymedicalcondition,healthandsicknessrecords,medicalrecordsandhealthprofessional information; •biometric information about you, for example fingerprints, retina scans.Wemaynotcollectalloftheabovetypesofspecialcategorypersonalinformationaboutyou.Inrelationtothespecialcategorypersonaldatathatwe do process we do so on the basis that•the processing is necessary for reasons of substantial public interest, on a lawful basis; •it is necessary for the establishment, exercise or defence of legal claims; •itisnecessaryforthepurposesofcarryingouttheobligationsandexercisingouroryourrightsinthefieldofemploymentandsocialsecurity and social protection law; or•based on your explicit consent.In the table below’ we refer to these as the “special category reasons for processing of your personal data”. Wemayalsocollectcriminalrecordsinformationaboutyou.Forcriminalrecordshistoryweprocessitonthebasisoflegalobligationsorbasedon your explicit consent.3. WHERE WE COLLECT YOUR INFORMATIONWetypicallycollectpersonalinformationaboutourmemberswhenyouapplytobecomeamemberoftheclub,youregisteranaccountwithusat striketaekwondo.co.ukwhenyoupurchaseanyservicesorproductsweoffer,whenyoumakeaqueryand/orcomplaintorwhenyoucorrespondwith us by phone, e-mail or in some other way.We also may collect personal information about you from any third party references you provide as part of the application process for membership. Ifyouareprovidinguswithdetailsofreferees,nextofkin,beneficiaries,familymembersandemergencycontactstheyhavearighttoknowandtobe awareofhowwhatpersonalinformationweholdaboutthem,howwecollectitandhowweuseandmaysharethatinformation.Pleasesharethis privacynoticewiththoseofthemwhomyoufeelaresufficientlymaturetounderstandit.Theyalsohavethesamerightsassetoutinthe“Yourrights in relation to personal information” section below.4. USES MADE OF THE INFORMATIONThetablebelowdescribesthemainpurposesforwhichweprocessyourpersonalinformation,thecategoriesofyourinformationinvolvedandour lawful basis for being able to do this.Forsomeofyourpersonalinformationyouwillhavealegal,contractualorotherrequirementorobligationforyoutoprovideuswithyourpersonal information.Ifyoudonotprovideuswiththerequestedpersonalinformationwemaynotbeabletoadmityouasamemberorwemaynotbeableto properlyperformourcontractwithyouorcomplywithlegalobligationsandwemayhavetoterminateyourmembership.Forotherpersonal informationyoumaynotbeunderanobligationtoprovideittous,butifyoudonotprovideitthenwemaynotbeabletoproperlyperformourcontract with you.Whereyouhavegivenusyourconsenttouseyourpersonalinformationinaparticularmanner,youhavetherighttowithdrawthisconsentatany time, which you may do by contacting us as described in the "Contacting us" section below. Pleasenotehoweverthatthewithdrawalofyourconsentwillnotaffectanyuseofthedatamadebeforeyouwithdrewyourconsentandwemaystill beentitledtoholdandprocesstherelevantpersonalinformationtotheextentthatweareentitledtodosoonbasesotherthanyourconsent.Withdrawingconsentmayalsohavethesameeffectsasnotprovidingtheinformationinthefirstplace,forexamplewemaynolongerbeableto provide certain member benefits to you.5. DIRECT MARKETINGEmail,postandSMSmarketing:fromtimetotime,wemaycontactyoubyemail,postorSMSwithinformationaboutproductsandserviceswe believe you may be interested in.Wewillonlysendmarketingmessagestoyouinaccordancewiththemarketingpreferencesyouset. Youcanthenletusknowatanytimethatyoudo notwishtoreceivemarketingmessagesbyemailingusatlisa@striketaekwondo.co.uk.Youcanalsounsubscribefromourmarketingbyclickingon the unsubscribe link in the marketing messages we send to you.6. DISCLOSURE OF YOUR PERSONAL INFORMATIONWe share personal information with the following parties:•Any party approved by you.•Toanygoverningbodiesorregionalbodiesforthesportscoveredbyourclub:toallowthemtoproperlyadministerthesportsonalocal, regional and national level.•The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.•Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLYThe personal information we collect is not transferred to and stored in countries outside of the UK and the European Union.8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?Thedurationforwhichweretainyourpersonalinformationwilldifferdependingonthetypeofinformationandthereasonwhywecollecteditfromyou. However,insomecasespersonalinformationmayberetainedonalong-termbasis:forexample,personalinformationthatweneedtoretainforlegal purposeswillnormallyberetainedinaccordancewithusualcommercialpracticeandregulatoryrequirements.Generally,wherethereisnolegal requirementweretainallphysicalandelectronicrecordsforaperiodof6yearsafteryourlastcontactwithusortheendofyourmembership.Exceptions to this rule are:CCTV records which are held for no more than 30 days unless we need to preserve the records for the purpose of prevention and detection of crime;Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months; Informationthatmayberelevanttopersonalinjuryordiscriminationclaimsmayberetaineduntilthelimitationperiodforthosetypesofclaimshas expired.Forpersonalinjuryordiscriminationclaimsthiscanbeanextendedperiodasthelimitationperiodmightnotstarttorununtilalongtimeafter the event.Itisimportanttoensurethatthepersonalinformationweholdaboutyouisaccurateandup-to-date,andyoushouldletusknowifanythingchanges, for example if you change your phone number or email address. You can contact us by using the details set out in the "Contacting us" section below.9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATIONYou have the following rights in relation to your personal information: •the right to be informed about how your personal information is being used;•the right to access the personal information we hold about you; •the right to request the correction of inaccurate personal information we hold about you; •the right to request the erasure of your personal information in certain limited circumstances;•the right to restrict processing of your personal information where certain requirements are met; •the right to object to the processing of your personal information;•the right to request that we transfer elements of your data either to you or another service provider; and•the right to object to certain automated decision-making processes using your personal information.Youshouldnotethatsomeoftheserights,forexampletherighttorequireustotransferyourdatatoanotherserviceproviderortherighttoobjectto automateddecisionmaking,maynotapplyastheyhavespecificrequirementsandexemptionswhichapplytothemandtheymaynotapplyto personalinformationrecordedandstoredbyus.Forexample,wedonotuseautomateddecisionmakinginrelationtoyourpersonaldata.However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.Whilstthisprivacynoticesetsoutageneralsummaryofyourlegalrightsinrespectofpersonalinformation,thisisaverycomplexareaoflaw.More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.Toexerciseanyoftheaboverights,orifyouhaveanyquestionsrelatingtoyourrights,pleasecontactusbyusingthedetailssetoutinthe "Contacting us" section below.IfyouareunhappywiththewayweareusingyourpersonalinformationyoucanalsocomplaintotheUKInformationCommissioner’sOfficeoryour local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.10. CHANGES TO THIS NOTICEWemayupdatethisprivacynoticefromtimetotime.Whenwechangethisnoticeinamaterialway,wewillupdatetheversiondateatthebottomof thispage.Forsignificantchangestothisnoticewewilltrytogiveyoureasonablenoticeunlesswearepreventedfromdoingso.Whererequiredby law we will seek your consent to changes in the way we use your personal information.11. CONTACTING USIntheeventofanyqueryorcomplaintinconnectionwiththeinformationweholdaboutyou,pleaseemaillisa@striketaekwondo.co.ukorwritetousat: Strike Taekwondo, 1st Floor Millennium House, 74 South Street, Keighley, BD21 1DQ.Version dated 8th May 2018
Traditional Martial Art & Olympic Sport of Taekwondo, Keighley & Skipton
Experience ~ Enjoy ~ Excel
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PRIVACY NOTICE FOR MEMBERS
Wearecommittedtorespectingyourprivacy.Thisnoticeistoexplainhow wemayusepersonalinformationwecollectbefore,duringandafteryour membershipwithus.Thisnoticeappliestoyouifyouhaveregisteredto becomeorareamemberofourclub.Thisnoticeexplainshowwecomply withthelawondataprotection,whatyourrightsareandforthepurposesof data protection we will be the controller of any of your personal information.Referencestowe,ourorusinthisprivacynoticeareinreferencetoall branches of Strike Taekwondo.WehaveappointedaDataProtectionOfficertooverseeourcompliance withdataprotectionlaws.Contactdetailsaresetoutinthe"Contactingus" section at the end of this privacy notice.1. PERSONAL INFORMATION WE MAY COLLECT FROM YOUDependingonthetypeofmembershipyouregisterforwithus,youmay initiallyprovideuswithorwemayobtainpersonalinformationaboutyou, such as information regarding your: •personalcontactdetailsthatallowsustocontactyoudirectlysuchas name, title, email addresses and telephone numbers;•date of birth;•gender;•membership start and end date;•referencesandotherinformationincludedinaCVorcoverletteror as part of the application process for membership;•recordsofyourinteractionswithussuchastelephoneconversations, emails and other correspondence and your instructions to us;•anycredit/debitcardandotherpaymentdetailsyouprovidesothat wecanreceivepaymentsfromyouanddetailsofthefinancial transactions with you; •[useofandmovementsthroughouronlineportal,passwords, personalidentificationnumbers,IPaddresses,usernamesandother IT system identifying information;] •records of your attendance at any events hosted by us; •CCTVfootageandotherinformationobtainedthroughelectronic means such as swipecard and key fob records;•images in video and/or photographic form and voice recordings;•yourmarketingpreferencessothatweknowwhetherandhowwe should contact you.•identification documents such as passport and identity cards;•detailsofnextofkin,familymembers,coachesandemergency contacts;•recordsandassessmentofanyplayerrankings,gradingorratings, competitionresults,detailsregarding[events/matches/games] attended and performance;•any disciplinary and grievance information;2. SPECIAL CATEGORIES OF PERSONAL INFORMATIONWemayalsocollect,storeandusethefollowing“specialcategories”of more sensitive personal information regarding you:•information about your race or ethnicity, •religious beliefs and sexual orientation;•informationaboutyourhealth,includinganymedicalcondition,health andsicknessrecords,medicalrecordsandhealthprofessional information; •biometricinformationaboutyou,forexamplefingerprints,retina scans.Wemaynotcollectalloftheabovetypesofspecialcategorypersonal informationaboutyou.Inrelationtothespecialcategorypersonaldatathat we do process we do so on the basis that•theprocessingisnecessaryforreasonsofsubstantialpublicinterest, on a lawful basis; •itisnecessaryfortheestablishment,exerciseordefenceoflegal claims; •itisnecessaryforthepurposesofcarryingouttheobligationsand exercisingouroryourrightsinthefieldofemploymentandsocial security and social protection law; or•based on your explicit consent.Inthetablebelow’werefertotheseasthe“specialcategoryreasonsfor processing of your personal data”. Wemayalsocollectcriminalrecordsinformationaboutyou.Forcriminal recordshistoryweprocessitonthebasisoflegalobligationsorbasedon your explicit consent.3. WHERE WE COLLECT YOUR INFORMATIONWetypicallycollectpersonalinformationaboutourmemberswhenyou applytobecomeamemberoftheclub,youregisteranaccountwithusat striketaekwondo.co.ukwhenyoupurchaseanyservicesorproductswe offer,whenyoumakeaqueryand/orcomplaintorwhenyoucorrespond with us by phone, e-mail or in some other way.Wealsomaycollectpersonalinformationaboutyoufromanythirdparty references you provide as part of the application process for membership. Ifyouareprovidinguswithdetailsofreferees,nextofkin,beneficiaries, familymembersandemergencycontactstheyhavearighttoknowandto beawareofhowwhatpersonalinformationweholdaboutthem,howwe collectitandhowweuseandmaysharethatinformation.Pleasesharethis privacynoticewiththoseofthemwhomyoufeelaresufficientlymatureto understandit.Theyalsohavethesamerightsassetoutinthe“Yourrights in relation to personal information” section below.4. USES MADE OF THE INFORMATIONThetablebelowdescribesthemainpurposesforwhichweprocessyour personalinformation,thecategoriesofyourinformationinvolvedandour lawful basis for being able to do this.Forsomeofyourpersonalinformationyouwillhavealegal,contractualor otherrequirementorobligationforyoutoprovideuswithyourpersonal information.Ifyoudonotprovideuswiththerequestedpersonal informationwemaynotbeabletoadmityouasamemberorwemaynotbe abletoproperlyperformourcontractwithyouorcomplywithlegal obligationsandwemayhavetoterminateyourmembership.Forother personalinformationyoumaynotbeunderanobligationtoprovideittous, butifyoudonotprovideitthenwemaynotbeabletoproperlyperformour contract with you.Whereyouhavegivenusyourconsenttouseyourpersonalinformationin aparticularmanner,youhavetherighttowithdrawthisconsentatanytime, whichyoumaydobycontactingusasdescribedinthe"Contactingus" section below. Pleasenotehoweverthatthewithdrawalofyourconsentwillnotaffectany useofthedatamadebeforeyouwithdrewyourconsentandwemaystillbe entitledtoholdandprocesstherelevantpersonalinformationtotheextent thatweareentitledtodosoonbasesotherthanyourconsent.Withdrawingconsentmayalsohavethesameeffectsasnotprovidingthe informationinthefirstplace,forexamplewemaynolongerbeableto provide certain member benefits to you.5. DIRECT MARKETINGEmail,postandSMSmarketing:fromtimetotime,wemaycontactyouby email,postorSMSwithinformationaboutproductsandserviceswebelieve you may be interested in.Wewillonlysendmarketingmessagestoyouinaccordancewiththe marketingpreferencesyouset.Youcanthenletusknowatanytimethat youdonotwishtoreceivemarketingmessagesbyemailingusat lisa@striketaekwondo.co.uk.Youcanalsounsubscribefromourmarketing byclickingontheunsubscribelinkinthemarketingmessageswesendto you.6. DISCLOSURE OF YOUR PERSONAL INFORMATIONWe share personal information with the following parties:•Any party approved by you.•Toanygoverningbodiesorregionalbodiesforthesports coveredbyourclub:toallowthemtoproperlyadministerthesports on a local, regional and national level.•TheGovernmentorourregulators:wherewearerequiredtodoso by law or to assist with their investigations or initiatives.•Police,lawenforcementandsecurityservices:toassistwiththe investigationandpreventionofcrimeandtheprotectionofnational security.7.TRANSFERRINGYOURPERSONALINFORMATION INTERNATIONALLYThepersonalinformationwecollectisnottransferredtoandstoredin countries outside of the UK and the European Union.8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?Thedurationforwhichweretainyourpersonalinformationwilldiffer dependingonthetypeofinformationandthereasonwhywecollectedit fromyou.However,insomecasespersonalinformationmayberetainedon along-termbasis:forexample,personalinformationthatweneedtoretain forlegalpurposeswillnormallyberetainedinaccordancewithusual commercialpracticeandregulatoryrequirements.Generally,wherethereis nolegalrequirementweretainallphysicalandelectronicrecordsfora periodof6yearsafteryourlastcontactwithusortheendofyour membership. Exceptions to this rule are:CCTVrecordswhichareheldfornomorethan30daysunlessweneedto preserve the records for the purpose of prevention and detection of crime;Detailsregardingunsuccessfulmembershipapplicantswherewehold records for a period of not more than 12 months; Informationthatmayberelevanttopersonalinjuryordiscriminationclaims mayberetaineduntilthelimitationperiodforthosetypesofclaimshas expired.Forpersonalinjuryordiscriminationclaimsthiscanbean extendedperiodasthelimitationperiodmightnotstarttorununtilalong time after the event.Itisimportanttoensurethatthepersonalinformationweholdaboutyouis accurateandup-to-date,andyoushouldletusknowifanythingchanges, forexampleifyouchangeyourphonenumberoremailaddress.Youcan contact us by using the details set out in the "Contacting us" section below.9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATIONYou have the following rights in relation to your personal information: •therighttobeinformedabouthowyourpersonalinformationisbeing used;•the right to access the personal information we hold about you; •therighttorequestthecorrectionofinaccuratepersonalinformation we hold about you; •therighttorequesttheerasureofyourpersonalinformationincertain limited circumstances;•therighttorestrictprocessingofyourpersonalinformationwhere certain requirements are met; •the right to object to the processing of your personal information;•therighttorequestthatwetransferelementsofyourdataeitherto you or another service provider; and•therighttoobjecttocertainautomateddecision-makingprocesses using your personal information.Youshouldnotethatsomeoftheserights,forexampletherighttorequire ustotransferyourdatatoanotherserviceproviderortherighttoobjectto automateddecisionmaking,maynotapplyastheyhavespecific requirementsandexemptionswhichapplytothemandtheymaynotapply topersonalinformationrecordedandstoredbyus.Forexample,wedonot useautomateddecisionmakinginrelationtoyourpersonaldata.However, somehavenoconditionsattached,soyourrighttowithdrawconsentor object to processing for direct marketing are absolute rights.Whilstthisprivacynoticesetsoutageneralsummaryofyourlegalrightsin respectofpersonalinformation,thisisaverycomplexareaoflaw.More informationaboutyourlegalrightscanbefoundontheInformation Commissioner’s website at https://ico.org.uk/for-the-public/.Toexerciseanyoftheaboverights,orifyouhaveanyquestionsrelatingto yourrights,pleasecontactusbyusingthedetailssetoutinthe"Contacting us" section below.Ifyouareunhappywiththewayweareusingyourpersonalinformationyou canalsocomplaintotheUKInformationCommissioner’sOfficeoryour localdataprotectionregulator.Weareheretohelpandencourageyouto contact us to resolve your complaint first.10. CHANGES TO THIS NOTICEWemayupdatethisprivacynoticefromtimetotime.Whenwechangethis noticeinamaterialway,wewillupdatetheversiondateatthebottomofthis page.Forsignificantchangestothisnoticewewilltrytogiveyou reasonablenoticeunlesswearepreventedfromdoingso.Whererequired bylawwewillseekyourconsenttochangesinthewayweuseyour personal information.11. CONTACTING USIntheeventofanyqueryorcomplaintinconnectionwiththeinformationwe holdaboutyou,pleaseemaillisa@striketaekwondo.co.ukorwritetousat: StrikeTaekwondo,1stFloorMillenniumHouse,74SouthStreet,Keighley, BD21 1DQ.Version dated 8th May 2018